Understanding Multitasking – How to Monitor and Boost Performance of Employees Engaged in Multiple Projects

boost performance of employees

A business’ success relies on how well employees can handle multiple projects. When workers can manage various operation segments at once, businesses improve productivity and surpass their goals while simultaneously increasing efficiency. Unfortunately, only 2% of employees can juggle and give equal attention to multiple tasks successfully.

A significant reason for this is the business’ inability to cultivate and maximize employee potential. Often, business leaders are naïve about current employee performances that they fail to boost employees’ efficiency working on multiple projects. 

This article will take an in-depth look at strategies to monitor team performance to ensure that you can increase employees’ productivity in multiple projects. 

  1. Set Clear and Focused Goals

Employees need a direction about their responsibilities and expectations to achieve when working on multiple projects to increase the completion rate. Studies reveal that setting clear and focused goals for employees can create a greater connection to your organization and motivate them to complete their tasks. 

A rule of thumb in setting project goals is to include employees in the conversation and bring them into the goal-setting process. 

This increases the likelihood of an employee being more invested in their performance and becomes more accountable for the results. Your project goals should also be measurable so that you can quantify success and track progress or make adjustments to optimize employee performance. By setting goals, businesses can anticipate roadblocks and maximize employee potential to achieve intended project outcomes. 

  1. Conduct Performance Appraisals

Performance appraisals are vital in improving performance and ensuring that employees remain on track with their tasks. While multitasking increases productivity and efficiency, working on multiple tasks can distract employees and compromise the quality of their work. Data shows that ineffective multitasking reduces productivity levels by 40%. 

Regular performance appraisals allow business leaders to identify areas that slow down project completion and put out measures to boost performance. Monitoring performance in the workplace enables you to provide employees with constructive feedback to keep them engaged and committed to completing their tasks. Knowing how to use performance data also helps you spot talent and determine how you can improve your processes to enhance employees’ performance handling several projects. 

  1. Concentrate on Employee Development

Not every employee is well-versed at handling multiple tasks at once. Therefore, businesses must conduct development activities to help prepare their workforce for such situations and get the best out of their employees

By conducting ongoing employee development initiatives, leaders can ensure that their workforce is competitive enough to adapt to business changes while simultaneously providing  their organizations the needed edge to stand out. 

Meet with employees regularly to discuss professional development opportunities and make it easier to tailor them to each individual. Gaining insights from your employees helps you create a plan that improves their weaknesses so that they can handle several projects. This also ensures that they will be receptive to the training format and subject matter while simultaneously increasing their ability to retain and take advantage of learned information. 

  1. Take Steps to Enhance Morale

Improving overall morale is a key aspect to ensuring that employees remain proactive in embracing multitasking challenges. Requiring employees to multitask can be overwhelming and could result in them exhibiting negative behaviors towards the tasks, ultimately resulting in poor work quality. A Forbes report reveals that 20% of employees lack a sense of belonging when working remotely and have experienced lower productivity levels. 

Businesses can resolve this issue and enhance employee morale by conducting frequent staff meetings to discuss business targets or deadlines and keeping the company’s message and vision clear at all times. You can also recognize your staff when they’ve done a good job by providing them incentives and bonuses. By improving employee morale, business leaders can ensure that their employees can collaborate to meet project expectations. 

  1. Use Technology

As the pandemic decentralizes the workforce, businesses must use employee performance monitoring tools to drive efficiency and engagement. Business success thrives when the right systems are in place. Only seeking to enhance employee performance without using the right tools may prevent you from tracking underlying issues and achieve set goals. 

Thus, businesses should take advantage of tools like performance appraisal software solutions to evaluate employee productivity and effectiveness on a specific project. With a performance appraisal tool, you can consistently track employee performance, identify areas for improvement, and work towards achieving the same goal. You can check this FinancesOnline compilation of performance appraisal software examples to find a solution that suits well with your operations. 

Improving Employee Performance

Monitoring performance management is key to understanding employee work patterns and improving overall performance. When employers know their workforce’s strengths and weaknesses, they can spot effective multitaskers and ensure that their potential is maximized and recognized. One way of spotting effective multitaskers is using a dynamic performance management solution like FlowyTeam. 
FlowyTeam is a robust performance management solution that empowers organizations to monitor key performance indicators (KPI) and objectives and key results (OKR) of each employee. It also boasts a functional one-on-one check-in system that helps business leaders deliver constructive feedback to employees for improved performance. FlowyTeam also offers a free trial and a comprehensive product demonstration on top of its monthly pricing package, which starts at $5 per user.